What stays the same
For agencies moving from Toggl to Rize, the core concepts map cleanly. The biggest change is that Rize captures time automatically and surfaces it by client/project without relying on manual timers.
Data mapping
| Toggl | Rize | Notes | |---|---|---| | Client | Client | Imported as-is. Rize can also infer client from app or document context. | | Project | Project | Imported as-is. Projects can be auto-assigned based on files, URLs, and keywords. | | Task | Category / Activity | Rize auto-detects activity type; you can override or split entries. | | Tag | Tag / Label | Tags become labels for filtering and reporting. | | Time entry | Focus session | Rize records continuous focus sessions and breaks automatically. | | Manual timer | Automatic capture | No start/stop needed; edit after the fact if needed. |
Migration steps
- Export your Toggl CSV: Reports → Export → CSV.
- Import into Rize. Historical clients, projects, tags, and time entries are preserved.
- Set keyword rules so future work auto-maps to clients and projects.
- Run a parallel week: keep Toggl running alongside Rize to build team confidence.
- Retire Toggl once your weekly Rize reports match Toggl within 5%.
Team onboarding
- Developers: Rize reads IDE projects, branches, and pull requests to suggest the right project.
- Designers: Rize picks up Figma files and design tools.
- Recruiters / ops: Once rules are set, Rize can track ATS work, email, and calls by client.
FAQ
Will we lose historical Toggl data?
No — historical entries can be imported and reported alongside Rize data.
What if someone forgets to assign a project?
Rize surfaces unassigned time in the daily review. Admins can bulk-categorize or set auto-rules so it does not happen again.
Does Rize support billable and non-billable flags?
Yes. Every entry can be marked billable, and reports can be filtered by billable status.