Invoicing

You tracked 54 hours. Your invoice says 40.

Q: What is the best invoicing software for time tracking?

Most invoicing tools like FreshBooks and QuickBooks require you to enter time manually before creating an invoice. Rize tracks time automatically in the background and generates invoices directly from those tracked hours. You skip the manual entry step entirely — the billable hours are already there when you're ready to bill.

Q: How do I invoice clients based on tracked hours?

In Rize, select the client and date range, and it pulls your tracked billable hours into invoice line items with descriptions, hours, and your per-client rate. Review the entries, make any adjustments, and send the invoice as a PDF or email. The whole process takes under two minutes.

Q: Can Rize replace my invoicing software?

Rize handles time-to-invoice: tracking hours, generating invoices, sending them, and tracking payment status. It's not a full accounting suite — it doesn't do expense tracking, tax filing, or accounts receivable aging. If you need FreshBooks or QuickBooks for accounting, Rize replaces the time entry and invoice generation steps that feed into those tools.

Q: How does Rize compare to FreshBooks for invoicing?

FreshBooks is a full accounting tool where you manually log time and then create invoices from those entries. Rize captures time automatically — no timers, no manual input — and builds invoices from tracked hours. If you need expense management and tax reports, keep FreshBooks. If your bottleneck is accurate time capture and fast invoicing, Rize closes the gap FreshBooks can't.

Q: How does automatic invoicing work?

Rize runs in the background on your Mac or Windows computer, tracking which applications and projects you work on throughout the day. It categorizes time by client and billable status using rules you define. When you're ready to invoice, select a client and date range — Rize generates line items from the tracked data with the correct hourly rate applied automatically.

Q: What is the difference between Rize invoicing and Harvest?

Harvest requires you to start and stop timers or enter time manually, then create invoices from those entries. Rize captures time passively in the background — no timers to remember. Both generate invoices from tracked hours, but Rize eliminates the step where you forget to start the timer on a quick call or context switch.

Q: Can I set different hourly rates for different clients?

Yes. Rize supports per-client hourly rates. When you generate an invoice, it applies the correct rate for that client automatically. You can update rates at any time — existing entries keep the old rate, and new tracked time uses the updated amount.

Q: Does Rize track payment status on invoices?

Yes. After sending an invoice, Rize tracks its status through the payment lifecycle: draft, sent, viewed, paid, void, or overdue. You can see which invoices are outstanding and follow up on unpaid ones without switching to a separate tool.

Rize turns automatically tracked hours into invoices in under two minutes. No copying from timesheets, no guessing which hours were billable, no end-of-month scramble. Your tracked time flows directly into line items with the right client, rate, and hours already filled in.

Automatic invoicing that starts with automatic time tracking. The hours are already there — Rize just puts them on paper.

10-30%

Revenue leaked from manual time-to-invoice workflows

<2 min

To generate an invoice from tracked hours

Manual line items to type

THE PROBLEM

Why does invoicing still start with a blank spreadsheet?

You already did the work. You already tracked the time. But turning tracked hours into an invoice still means copying, reformatting, and hoping nothing falls through the cracks.

Your timesheet and your invoice don't agree

You tracked hours in one tool, then manually copied them into another. Some entries got rounded, some got missed, and the invoice total never matches the timesheet total. That gap is money you earned but didn't bill.

End-of-month invoice panic is a process failure

When invoicing depends on reconstructing a month of work from memory, you're guaranteed to under-bill. Short calls, quick reviews, and context switches vanish. The longer you wait to invoice, the more revenue you leave behind.

Clients dispute hours you can't defend

"3 hours on research" isn't a line item a client trusts. When they push back, you need timestamped records showing exactly what happened. Most invoicing tools can't provide that because they never tracked the time in the first place.

Two tools that don't talk to each other

A time tracker that can't invoice. An invoicing tool that can't track time. So you export CSVs, copy-paste into templates, and hope the numbers line up. That manual bridge is where 10-30% of billable hours disappear.

Here's how it works

Rize tracks your time automatically

Install Rize on your Mac or Windows machine. It runs in the background and captures every working hour — no timers, no manual entry. Time is categorized by client, project, and billable status.

Tag billable vs. non-billable

Set up category rules so Rize knows which work is billable. Client calls, project work, and deliverables get flagged automatically. Internal meetings and admin stay separate.

Generate an invoice from tracked hours

Select a client, date range, and hourly rate. Rize pulls the tracked billable hours and builds line items automatically. Review, adjust if needed, and the invoice is ready.

Send, track, and get paid

Send the invoice as a PDF or email directly from Rize. Track payment status — sent, viewed, paid, or overdue. No switching between apps to close the loop.

You tracked the time. Now bill for it without the busywork.

Rize connects the hours you worked to the invoice you send. No export, no spreadsheet, no second tool.

Tracked Hours Flow Directly Into Line Items

No copying from timesheets. Rize pulls your billable hours by client and date range, then builds invoice line items with descriptions, hours, and rates already filled in. You review and send.

Per-Client Hourly Rates

Set different rates for different clients or project types. When Rize generates an invoice, it applies the correct rate automatically. Change a rate mid-project and only new entries use the updated amount.

Billable / Non-Billable Toggle

Category rules separate billable and non-billable time as you work. Internal meetings, admin, and breaks stay off the invoice. Client-facing work gets captured and billed at the right rate.

PDF Generation and Email Delivery

Generate a clean PDF invoice and send it directly to your client via email. Track whether it's been sent, viewed, or paid — all from the same place you tracked the time.

Frequently Asked Questions