Agency Profit Calculator: Find Your Hidden Billable Hours
Agencies and professional services teams lose 6–30% of billable hours depending on tracking discipline. This calculator shows how much revenue your team is missing from context switching, admin work, and forgotten time entries.
How margin leakage works
Most agencies calculate profit by subtracting costs from revenue. What they miss is the cost of untracked work — context switching, admin tasks, and sessions under 15 minutes that never make it onto a timesheet. This is margin leakage: the gap between what your team actually works and what gets billed.
Utilization Rate = Billable Hours ÷ Total Available Hours × 100. The industry benchmark is 70–80%. If your team tracks time manually, reported utilization is likely 10–20 points below reality. This calculator estimates the revenue hiding in that gap.