Timesheets
Timesheets Your Team Reviews, Not Fills Out
Rize is automatic timesheet software. It captures the work as it happens, then hands each person a finished week to check. In My Timesheet you move through days, group entries by client, project, task, label, or day, and approve what is right. In Team Timesheets a manager sees daily hours, pending time, and capacity for everyone on the team in one grid.
The timesheet still exists. The part where somebody types it from memory on Friday does not.
Quick Answer
Best automatic timesheet software to stop chasing timesheets: Rize captures work in the background on Mac and Windows, drafts each entry with client, project, and task attached, and puts it in a To Review tab. Managers check pending and approved hours in Team Timesheets instead of messaging the team. Team plan is $29.99/seat/month billed annually, with a 7-day free trial for teams under 20 people and a $500 guided pilot for teams of 20 or more.
Why is the timesheet still a data entry form?
Every hour on a manual timesheet was already worked, already on a calendar, already in a file, already in a pull request. The form asks people to type it again, days later, from memory.
01
Friday reconstruction is a memory test
Nobody remembers Tuesday afternoon by Friday. So the week gets rounded into four-hour blocks that look tidy and bill short. The hours were worked. They just never made it onto the sheet.
02
Chasing submissions is a second job
Reminders, nudges, and a spreadsheet of who has not submitted yet. The manager doing the chasing is usually the most expensive person in the loop, and the sheet still arrives late.
03
Approving hours you cannot check
Approval means confirming a number a teammate typed from memory. There is nothing underneath it to inspect, so approval becomes a formality rather than a control.
04
The team view lives in a spreadsheet
Seeing daily hours for everyone at once means exporting, pivoting, and reformatting. By the time the grid is readable, the week it describes is over.
Here's how it works
01
Rize captures the week as it happens
Install Rize on Mac or Windows. It records work sessions in the background across apps, documents, meetings, and browser tabs, then tags each entry to a client, project, and task. Nothing is typed and no timer is started.
02
Each person reviews their own week
My Timesheet opens on a single day or week with entries already filled in. Group them by client, project, task, label, team, or day, filter by status, check the Apps column for what each entry covered, correct anything the tagging got wrong, and approve. Pending and approved time are separated so it is obvious what still needs attention.
03
Managers scan the team grid
Team Timesheets puts every member in one weekly or monthly grid. Each row totals against that person's capacity, each day cell splits approved from pending, and the footer rolls the team up. Filter by client, project, task, or label, then click a day to read the entries behind it.
The sheet is already filled in. Your team checks it.
Automatic capture turns the timesheet from a form people owe you into a record they confirm.
01
My Timesheet for personal review
Each person gets a focused review flow for their own time. Move through days and weeks, see pending time next to approved time, group entries by client, project, task, label, team, or day, and approve a clean day in one pass.
02
Team Timesheets with capacity built in
One weekly or monthly grid for the whole team. Member totals read against capacity, day cells show approved and pending hours, and the footer totals the team. Coverage gaps and overloaded people show up in the grid instead of a month-end report.
03
Filters for clients, projects, tasks, and labels
Narrow the grid to answer a specific question. Who touched this client this week, where is pending time sitting, is this project trending over budget. The filter bar works the same on your own timesheet and on the team view.
04
Day-level drill-down, scoped to your role
Click any day cell to read the entries behind the number. Your own day opens the review workflow. A teammate's day opens read-only, so an admin can audit the context without editing someone else's week or losing the grid.
Automatic timesheets vs reminder-based timesheets
Reminders get timesheets submitted late. Automatic capture means there is nothing to remind anyone about.
| Criteria | Reminder-based (Clockify, Toggl Track, Harvest) | Automatic capture (Rize) |
|---|---|---|
| How the sheet fills | Someone runs a timer or types hours | Work is captured, then drafted into entries |
| What the manager does on Friday | Messages people who have not submitted | Opens Team Timesheets and sees pending time by person |
| Approval | Confirms a number typed from memory | Entries are already attached to captured work |
| Typical failure | Late or rounded hours | Desktop-only capture (phone calls appear only if on the calendar) |
| Best for | Teams that will keep logging time | Desk-based teams that bill clients |
Read the full six-tool comparison in Stop Chasing Timesheets: Automatic Timesheet Software Compared.
“I'm a trusting leader, but I don't even trust myself to remember what I worked on two days ago. So how can I expect my designers to?”
CEO, Momentum Studio
Frequently Asked Questions
What is the best automatic timesheet software for managers tired of chasing timesheets?
What is automatic timesheet software?
Can timesheets be filled out automatically?
How does timesheet approval work in Rize?
Can managers see the whole team's timesheet in one view?
How is Rize different from Harvest or Clockify for timesheets?
Do I still need a timesheet template or a spreadsheet?
Does automatic tracking mean monitoring my team?
Have more questions? Contact us