Project Profitability Software

You think that client is profitable. Your data says otherwise.

Q: What is the best project profitability software?

The best project profitability software tracks time automatically and maps it to billing rates so you see margins in real time. Rize does this without requiring anyone to start a timer. It runs in the background on macOS and Windows, captures hours per client and project, and calculates profitability as work happens — not weeks later in a spreadsheet.

Q: How do I track agency profitability?

To track agency profitability, you need accurate time data per client and project, mapped to billing rates and labor costs. Most agencies fail here because they rely on manual time entry, which misses 10-30% of actual hours worked. Rize captures time automatically and shows per-client and per-project margins in a live dashboard, so you see profitability as it changes — not at the end of the quarter.

Q: What are the best project profitability tracking tools?

Project profitability tracking tools range from manual spreadsheets to dedicated software. Scoro and Productive.io offer profitability dashboards but require manual time logging. Harvest has basic profitability reports. Toggl Track focuses on time tracking but doesn't calculate project margins. Rize is the only tool that captures time automatically in the background and maps it to real-time profitability data per client and project.

Q: How does Rize compare to Scoro for project profitability?

Scoro is a full project management suite with profitability features, but it relies on manual time entry — which means your margin data is only as accurate as your team's discipline with timers. Rize captures time automatically in the background, so profitability calculations are based on actual hours worked, not hours remembered. If your main problem is inaccurate time data, Rize solves the root cause.

Q: How does Rize compare to Productive.io for agency profitability?

Productive.io offers budgeting, resource planning, and profitability tracking for agencies, but depends on manual time logging. Rize takes a different approach: it runs silently on your team's machines and captures every hour automatically. You get real-time margins without asking anyone to start a timer. Both tools show profitability — Rize just starts from more accurate data.

Q: Can Rize track billable vs. non-billable hours?

Yes. Rize categorizes every tracked hour as billable or non-billable based on rules you set — by application, website, project, or client. You see billable ratios per person and per team, which feeds directly into utilization and profitability calculations. No manual tagging required.

Q: How do I calculate client profitability?

Client profitability = revenue from client minus the cost of hours spent on that client. The hard part is getting accurate hours. Most agencies under-report by 10-30% because they rely on manual logging. Rize captures every hour automatically, applies your billing rates, and shows per-client margins in a dashboard — so you see exactly which clients make money and which don't.

Q: Does Rize work for team utilization tracking?

Yes. Rize tracks total hours, billable hours, and non-billable hours per team member automatically. You see utilization rates without anyone filling out a timesheet. This data feeds into project staffing decisions — you can see who has capacity, who is over-allocated, and where non-billable work is eating into margins.

Rize tracks every hour your team spends on every client and project — automatically. Set billing rates, see real-time margins, and find out which accounts are making you money before the quarter ends. No spreadsheets, no guessing.

Most agencies discover 10-30% of their revenue is leaking to under-priced clients or over-serviced projects. Rize shows you exactly where.

10-30%

Revenue leaked to under-priced or over-serviced clients

Real-time

Per-client and per-project margins updated automatically

<2 min

Daily profitability review instead of end-of-quarter surprises

THE PROBLEM

The margin you think you have vs. the margin you actually have

Most agencies track revenue. Few track where the hours actually go. The gap between what you bill and what it costs to deliver is where profit disappears.

You find out a project lost money after it ships

By the time the invoice goes out and the hours are tallied, the damage is done. Scope creep, untracked meetings, and "quick favors" ate the margin weeks ago — you just didn't see it.

Your margins live in a spreadsheet nobody updates

Someone built a profitability tracker in Google Sheets last year. It depends on people logging time accurately and a formula that breaks when you add a new client. Neither is reliable.

You don't know which clients are actually profitable

That big retainer looks great on paper. But when you factor in the untracked Slack threads, the revision cycles, and the senior designer doing junior work — the margin might be negative.

Utilization is a guess, not a number

You know some people are overloaded and others have capacity. But without real data on billable vs. non-billable hours per person, staffing decisions are based on gut feel.

Here's how it works

Track time automatically

Install Rize on your team's machines. It runs in the background and captures every minute spent on every application, document, and website — no timers to start, no manual entry.

Set client and project rates

Assign billing rates per client, project, or team member. Rize maps tracked hours to the right rate so you see revenue and cost side by side, updated in real time.

See real-time margins

Open the profitability dashboard and see per-client and per-project margins as they happen — not weeks later in a spreadsheet. Spot over-serviced accounts before they eat your quarter.

Act on the data

Reallocate staff, renegotiate scope, or adjust pricing based on actual cost-to-serve. Export reports for client reviews, team standups, or executive reporting.

The profitability data your spreadsheet can't give you

Rize captures time automatically and maps it to clients, projects, and billing rates. You get margins, utilization, and cost-to-serve — updated in real time, not reconstructed at month end.

Per-Client Profitability

See exactly how much each client costs to serve vs. what they pay. Rize tracks every hour by person and project, so you know which accounts are profitable and which are draining margin.

Per-Project Margins in Real Time

Stop waiting until the project ships to learn it went over budget. Rize shows live margins for every active project so you can course-correct mid-engagement, not after.

Team Utilization & Billable Ratios

See billable vs. non-billable hours per team member. Identify who has capacity, who is over-allocated, and where non-billable work is quietly eating your margins.

Exportable Reports for Clients and Leadership

Export profitability data by client, project, or team member. Use it for client reviews, internal standups, quarterly business reviews, or board reporting — no manual assembly required.

Frequently Asked Questions