The problem
Why HubSpot alone isn't enough
HubSpot tracks deals, contacts, and marketing campaigns — but not how long your team spends on client work. For agencies and professional services firms using HubSpot as their CRM, there's no native way to measure the labor cost behind each deal. Revenue numbers look great, but profitability is a guess.
Most HubSpot users bolt on a separate time tracking tool or rely on manual timesheets. Both approaches miss the short tasks that add up — the 10-minute client email, the 15-minute Slack thread, the 30-minute internal review. At agency billing rates, a 5-person team leaks $30K–100K per year in untracked billable work.
Rize fixes this by tracking time automatically across every application — HubSpot, email, Zoom, Slack, documents, design tools. AI categorizes hours by client and project, then syncs accurate time data to HubSpot via Zapier. Your CRM shows true client profitability without anyone touching a timesheet.
What you can do
Automatic time tracking for HubSpot users — capture every billable hour without timers
Rize's Client Time Entry trigger auto-updates HubSpot deals or creates engagements via Zapier
New HubSpot deals auto-create Rize clients and projects — time tracking starts immediately
Track time across all apps — HubSpot, email, Zoom, Slack, documents — mapped to the right deal
Log hours as HubSpot engagements or custom properties for pipeline profitability reports
Privacy-first — no screenshots, no keystroke monitoring
Key benefits
What you get with Rize
See true client profitability in HubSpot
Revenue per deal is only half the picture. Rize adds the other half — actual hours spent — so you can see which clients are profitable and which are quietly draining your team's capacity.
Recover lost billable hours
Manual timesheets miss 15–40% of billable work. Rize captures every minute automatically — client calls, email threads, internal meetings, document prep. Teams typically recover 20% more billable time.
No second system to manage
Time data flows from Rize to HubSpot via Zapier. Your team keeps working in HubSpot as they always have — no separate time tracking app to log into, no timesheets to fill out.
Better scoping for future deals
With real time data on past engagements, you can quote new deals based on actual delivery costs instead of optimistic estimates. Win the deals you can deliver profitably.
How to set it up
Install Rize on your Mac or Windows computer
Rize automatically tracks your time in the background — no setup needed
Create a Zapier account and connect both Rize and HubSpot
Set Rize's 'Client Time Entry Created' as your trigger, HubSpot's 'Create Engagement' or 'Update Deal' as your action
Map Rize fields (client, project, hours, date) to HubSpot deal properties or engagement notes
Billable hours appear on your HubSpot deals automatically
Frequently Asked Questions
Need help with this integration? Contact support