What Does a Productive Day Look Like?
Define what makes a day productive
At a high level, a productive day means you had few meetings (ideally grouped together) and 3 or more hours of focus time broken up by small breaks. Below is a visual example of what this looks like via the timeline:
The large purple blocks in the timeline indicates tracked time—time when you are actively working on your computer. The horizontal bars underneath indicate whether you spent that time in a meeting (pink), focusing on work (blue), or doing shallow work (no bar).Focus time is time spent in any categories that could be considered deep work. This excludes categories like email, messaging, etc.Meeting time is time spent in video conferencing websites or apps like Google Meet, Zoom, etc.Break time is any time spent between tracked time that is between 3 minutes and 30 minutes in duration.
Notice how the timeline above has large blocks of uninterrupted time for focus with consistent breaks to stay refreshed and recharged. Studies show that taking frequent breaks while trying to complete intense cognitive tasks drastically improves your performance. This is the reasoning behind productivity methodologies like the Pomodoro technique.
Rize also represents focus time, meetings, and breaks as a percentage of your hours worked for the day:
Realistically, there are many factors out of your control that affect your day. However, understanding what a good day looks like can help you look at each day and see where things can be improved.
The above example shows potential overworking and burnout. While there are large blocks of uninterrupted focus time, this timeline suggests that the user is not taking enough breaks. This is not a sustainable workload.
Conversely, the next example shows that the user has too many meetings that prevents them from completing any work. This is also a good indicator that the user needs to optimize their meetings to find time to work. Additionally, you can see that due to the meetings, the user spends a lot of time doing "shallow" work i.e. email, messaging, etc.
Keep in mind, your role may define what is considered productive as an entirely different breakdown. If you are a venture capitalist, for example, focus time could be time spent in emails. Luckily, you can tweak the settings in Rize to suit these needs.