Ensuring Accurate Time Tracking
Track time exactly how you want it
In this chapter, we will cover all of the ways you can ensure that your tracked is categorized exactly how you want it. This section covers the following topics:
- Categorizing Apps & Websites
- Re-categorizing Apps & Websites
- Categorizing Work Sessions
- Categorizing Meetings
- Assigning Time to Projects
- Tracking (or Not Tracking) Personal Time
Categorizing Apps & Websites
Accuracy is one of the defining features of Rize. You can customize how you want to track and categorize apps and websites without having to invest time upfront. As you work, Rize will list any apps or websites that are uncategorized in the “Uncategorized” section of your dashboard.
Clicking on any of the uncategorized apps or websites will open a modal that allows you to choose a category or create your own. To create a new category, type the name of the category and choose the "Create" option in the dropdown.
Re-categorizing Apps & Websites
In some instances, you may want to change the category of an app or website that automatically gets categorized to something else. There are two main ways to re-categorize an app or website:
Tracking settings - if you need to change how a specific app or website is tracked, you can look it up in the Tracking Settings page.Category breakdown - if the category breakdowns aren't what you expected. You can change any app or website in that category.
Note that changing the category for an app or website will change all historical events
. If you want to only change the category of a specific session, see the Categorizing Work Sessions
To view the apps and websites in a category, simply click on the category in the "Category Breakdown" section of your dashboard.
A modal similar to the uncategorized modal will appear. To change the category or create a new category, click on the dropdown menu and select an existing category or type in your new category.
Categorizing Work Sessions
In many cases, you may find that the categorization based off of apps and websites isn't correct enough to help you understand where your time goes. Consider an example where Rize tracks your time in Google Docs: you could potentially be working on engineering documentation, product specifications, or simply journaling.
Unfortunately, there's no way for Rize to be able to automatically categorize time spent on Google Docs to these different functions. However, manually setting the category for a work session is quick and easy.
Start by reviewing your "Workblocks" section in your dashboard—these are auto-detected sessions of dedicated work or meetings.
Simply click the session you want to categorize, and click "Change Category" in the popup menu.
Finally, select or create the new category that you want to assign the session. To create a new category, type the name of the category and choose the "Create" option in the dropdown.
As the dropdown says, changing the work session category will change all of the time spent in that time frame to the new category except any categories that are excluded from focus time. In other words, if that particular session had email or message interruptions, the time spent on those interruptions will not be changed.
If you want more granular categorization of time spent in meetings, you can create rules based off of keywords from the meeting event name or description. An example would be if you are a software engineer and want to track how much time you spend interviewing candidates, you can setup rules that can automatically categorize your meetings specifically as interviews. A Google Calendar integration is required to set this up.
Visit your Integrations Settings
page to get started, integrate with Google Calendar, then click on "Add" under the "Meeting Categorization" section. Other calendar integrations will be available soon.
In the example above, if we wanted to categorize our interviews with engineering candidates, we could enter "Interview" as a key word to match our meetings. It is important to note that the user would have to make sure that all interview meetings schedules on her calendar would need to contain the word "Interview" in it. For instance, a meeting titled "Interview: William Davis" would correctly match the rule.
All existing rules will show up in the "Meeting Categorization" section. Hovering over an individual rule will expose options to either edit or remove the rule entirely.
It is possible to add multiple Google Calendar integrations if you need to track meetings from different accounts. Simply click on the option to "Integrate with Another Google Calendar" to get started.
Assigning Time to Projects
In addition to separating your time via categories, you can assign time you spend working to projects. This is especially helpful to understand how long certain projects take and whether or not you are currently allocating too much or too little time to it.
Start by clicking a workblock to open the workblock menu options and clicking "Add Project Tags".
Clicking the dropdown will show you recent projects you previously used to tag workblocks. You can also create a new project by typing in a project name and selecting the "Create" option in the dropdown.
Once the workblock is assigned a project, the dashboard will update your "Projects" section with the amount of time you spent each project for that specific day. To view more details, you can click a specific project row.
You can tag a workblock with as many project tags as you like. However, keep in mind that if your tags are not mutually exclusive, your time assigned to projects might exceed the total time worked for the day.
Tracking (or Not Tracking) Personal Time
People often use their work laptop for more personal activities after work and don't want to track that time in Rize. There are a few options to prevent Rize from tracking personal time.
The best and most frequently used option is to enable our tracking hours
feature where Rize will automatically turn on and off during specific times throughout the day. Simply visit your Settings
page, and find the "Tracking Hours" section.
Make sure to switch the setting to "On" and set the times when you want Rize to start tracking and when to stop tracking.
Another option is to explicitly set categories as not work-related. Rize will still track the time spent on these categories and they will show up in your timeline, however, they will not be counted towards your work hours
, i.e. the amount of time worked for the day. You can customize this by visting your Settings
page, and find the "Exclude from Work Hours" section.
The last option is to simply use the "Pause Tracking" button in the "Work Hours" section of your dashboard. We don't particularly recommend this option as it is easy to forget to turn Rize back on. Any time spent when Rize is paused is data that is lost forever.